AI employee · Accounting
AI Accountant for source documents
It reads delivery notes, invoices, UPDs, and acts straight from a photo or scan, reconciles the details and totals, and enters them into 1C. Your accountant stops keying in documents by hand and gets back to accounting instead of typing.
- Photos and scans
- VAT and details reconciliation
- Export to 1C
How much time source documents eat up
Manual data entry is the most expensive and most pointless part of an accountant's job.
| Характеристика | Значение |
|---|---|
| Keying in by hand | One document takes 3–7 minutes to enter line items, totals, and details. A hundred documents a month turns into several working days. |
| Errors and refilings | A typo in an amount or a tax ID surfaces during reconciliation or a desk audit. Fixing it costs more than careful entry would have. |
| Documents arrive every which way | A photo in a messenger, a scan in email, paper in a folder. By the time it's all gathered and reaches the books, the deadlines are already on fire. |
Tasks
What the AI Accountant does
It takes documents in any form — a phone photo, a PDF, a scan — and turns them into structured data for the books.
- Reads delivery notes, invoices, UPDs, acts, and receipts — including photos at an angle and crumpled paper
- Extracts line items, quantities, prices, totals, VAT, and both parties' details
- Reconciles the totals: whether the line items add up to the total, whether the VAT is correct
- Checks the counterparty's tax ID and details, and flags discrepancies
- Exports to 1C or a spreadsheet in the format you need
- Files documents into a searchable archive: 'show all acts from this supplier for the quarter'
Human vs AI employee
| One document | 3–7 minutes | 5–15 seconds |
|---|---|---|
| A hundred documents | 1–2 working days | half an hour |
| Data-entry errors | human factor | totals reconciled automatically |
| Cost | from 50,000 ₽/mo | from 25,000 ₽/mo |
How we launch it
| Характеристика | Значение |
|---|---|
| 1Review your documents | Which forms come in, from which suppliers, and in what shape |
| 2Tune the recognition | We train it on your real documents, including non-standard forms |
| 3Connect the export | To 1C, a spreadsheet, or your accounting system |
| 4Trial period | At first your accountant checks the results, then only spot-checks |
Guided launch
The first months — with a dedicated manager
The AI is not launched “as is” and left unattended. For the first 1–3 months a dedicated manager runs your process: tunes the system to you, checks every result and fixes mistakes — while the AI learns on your real data in parallel. Nothing goes live without a human in control.
| Характеристика | Значение |
|---|---|
| 1–3 monthsDedicated manager | A dedicated specialist runs your process by hand together with the AI: tunes it to your documents and rules, checks every result, corrects mistakes. The system learns on your data. |
| Decision pointAutopilot or ongoing support | Once quality is stable, you decide: move the process to autopilot (cheaper, the AI works on its own, the manager on standby) or keep permanent support. |
| BeyondOngoing oversight, if you want it | For critical processes — primary documents, paid ads, contracts — many keep the manager for good: they backstop it, develop scenarios and own the result. |
This removes the main fear of automation — “what if it makes a mistake”. Until the AI has proven its accuracy on your tasks, a human is accountable for the result. We agree the format and cost of support around your process.
Where your data is stored
Source documents contain commercial information and personal data, so recognition runs on a local model by default. The best fit for accounting is an on-premise install: documents never leave the company's perimeter at all, which settles both 152-FZ and trade-secret concerns.
More about a local neural network on your own server →FAQ
Does it read phone photos?
Yes — that's the main use case. A photo at an angle, with glare, a slightly crumpled sheet — the computer-vision model handles it. If a document is truly illegible, it honestly flags it for manual review rather than inventing the data.
What about non-standard supplier forms?
We tune it on your real documents. The more samples from a given supplier, the more accurate the parsing. New forms are added without rebuilding the system.
How does it get into 1C?
Several options: an export in a 1C-import format, a direct API integration, or an intermediate spreadsheet if that suits your accountant better. We match it to your configuration.
And if it gets an amount wrong?
There's a built-in reconciliation: line items are matched against the total, and the VAT calculation is checked. Discrepancies are flagged and never pass into the books silently. During the trial period your accountant checks everything; after that, only the flagged documents.
Will it replace the accountant?
It replaces manual entry, not the accountant. The bookkeeping, the posting decisions, and the reporting stay with the specialist — they just stop losing days to typing from bits of paper.
Related reading
We cover this topic in more depth on the blog
- Automated Counterparty Due DiligenceAI pulls registry data: status, insolvency, disqualified directors, mass addresses, flagging risks while a lawyer decides. What to check, where automation stops.AI adoption · 7 min read · Read →
- How to Adopt AI in Your Business: A Practical GuideWhere AI actually pays for itself, the three deployment models, the five mistakes that sink projects, what it costs, and a 30-day plan for the first process.AI adoption · 14 min read · Read →
Send us a batch of documents — we'll show you the result
Send 10–20 typical delivery notes or invoices. We'll run them through the AI Accountant and show you what it captured. Free of charge.
Contact
Let us try it on your data
Describe the task and send a couple of typical documents or examples — we will show how the system handles them, before any contract.
- info@stitex.com
- Telegram
- @StitexBot
- Response time
- Within 1–2 business hours
B2B & Commercial:
- All prices include 22% VAT
- Electronic tax invoices & formal agreement
- 3-month warranty on completed code